How to plan maintenance work with a PMS solution.


For large maintenance jobs on your portfolio to run smoothly it is important that they are planned strategically, not only for it to be completed on time but also to budget.

One of the main job roles in property management is to keep the portfolio in-tact, ensure that it is suitable to live in now but also so that they remain a valuable asset.


What defines a large job?

Throughout their stay tenants will request work orders for repairs such as no running water or problems with electricity. These are quick fixes but properties age and it is important that you plan and budget for things such as replacing parts of the buildings structure. This kind of work is a lot easier when the property is vacant but that requires careful planning.

Whether the properties are furnished to the highest standard or on a budget wear and tear will happen. It is preferable for work to be completed at the end of each tenancy so that your new tenants are moving in to a property that doesn’t show signs of aging but that isn’t always possible.

For the value of your properties to remain it is important that you have a plan to replace things such as carpets, décor, furniture and white goods etc… on a planned schedule so that you can budget for it and make these changes without disrupting tenants.

Over the years properties will require more than just a bit of TLC.


When should you start planning?

A recent conversation with property managers in London stated that planning should begin at least 12 months before the work is to begin. Obviously this will depend on the urgency, size and cost of the job as well as the property itself.

It isn’t a simple of hiring a tradesmen suitable for the job and hope they can do it. Workmen are notoriously hard to get hold of, never mind ones who can do what is required, on budget and to the standard you expect. If this can be arranged long-before the work is due to begin then the whole process can run smoothly.

Working alongside professional surveyors will help you plan and budget your jobs more accurately as they look at the long-term situation of the building, forecasting work for the future. Ideally this is best done at the beginning of managing a property.

 The better this is done, the more likely it is that the operation will run smoothly.


Who is affected?

Being a property manager is that, managing properties on behalf of the landlord with the vision of making the property liveable so that it can attract tenants and leaseholders who are happy with their home.

Depending on the agreement, the cost of large maintenance work can be paid either to the landlord or the occupier via service charge. Landlords want the value of their properties to remain so it is essential that large jobs are done to a high-standard rather than the cheapest quote.


How can Decorus for Sage help?

To be a successful property it is important that you use your time as efficiently as possible. Working with landlords/freeholders, tenants/leaseholders and surveyors/tradesmen can be challenging. It is important that you have a clear line of communication to ensure that everything runs smoothly.

When time is short mistakes can happen and things can go wrong. Using Decorus for Sage eradicates that as it streamlines a lot of the workload, improves organisation and simplifies monitoring work orders from start to finish.

Decorus comes with the tools to ease the day-to-day duties of property management thanks to the CRM linking your portfolio together. The unique integration with Sage makes balancing accounts, managing financials and budgets easier without adding to your to-do list.

The high-powered desktop solution can be hosted in the cloud, this allows users to work out of the office which is ideal when you are working on maintaining the properties in your portfolio.

Book an online demonstration with PMS for Sage to see how it can benefit your business.
PMS for property maintenance
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